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Enhance Data Accessibility Through Intelligent Character Recognition


Using data enables the visualisation of interrelationships across locations, departments, and systems, facilitating efficient issue identification. Organisations can optimise work processes through accurate data collection and analysis, achieving enhanced performance and success. By leveraging ICR technology, operational costs can be reduced by up to 50% and human errors by up to 90%. 

Introduction to Intelligent Character Recognition (ICR)

ICR serves as a breakthrough optical character recognition(OCR) system. It empowers computers to recognise and convert handwritten characters into machine-readable text. By linking the gap between conventional and digitalisation, ICR services boost the performance of OCR technologies by efficiently decoding diverse handwriting styles. It enables seamless data extraction from both unstructured and structured texts. 

Leveraging the power of artificial neural networks, ICR constantly enhances its learning procedure, incorporating new data and extending its recognition database. As a result, the validity of the data capture evolves and grows over time. 

ICR demonstrates essential for organisations operating in industries such as law, or healthcare, but a myriad of letters and documents are managed daily. Stated that documentation serves as a crucial tool for supervising consumer records, precision in data collection becomes paramount. ICR illustrates a straightforward solution to alleviate errors, optimising human resources allocation and saving valuable time. Not only this, but it also ensures an impeccable 100% accuracy in data collection. 


ICR encompasses functionalities that are akin to conventional OCR programs. Yet, ICR goes beyond traditional OCR abilities by showing the remarkable ability to explore and categorise handwritten documents. It also enables the transformation of such documents into machine-readable information. 

ICR integration enhances data capture for companies handling large volumes of handwritten documents. By mitigating the human error risk and providing a notably high accuracy level, ICR immensely expands the data efficiency. Adopting ICR technology helps streamline data capture workflow, and enhances data integrity and quality. 

Benefits of ICR 

ICR technology provide enhanced attention to:

  1. Information accuracy
  2. Customer satisfaction
  3. Productivity gains 
  4. Elimination of manual procedures 

Moreover, leveraging software is essential for companies to optimise efficiency and encounter increasing demands for information governance. Failure to do so enhances uncertainty and missed opportunities for improvement. 

Maximise the Value of Big Data Insights 

In the goal of maximising the value emanating from the extensive “big data” processed by organisations, handwritten data emerges as a crucial component. To unlock the full potential of this priceless resource, it becomes crucial to recognise suppliers and collaborators who keep a harmonious blend of expertise and experience. 

By leveraging capabilities in handwriting recognition, organisations can efficiently harness the power of handwritten data. Furthermore, it also extracts valuable insights to push data-driven endeavours to new heights. 

Key Considerations 

  1. Dealing with Handwritten Forms in an Organisation 

ICR automates the processing of forms, eliminating the need for manual intervention. Without ICR, all form entries must be manually processed, leading to duplicated efforts. Employees would have to manually input each response to ensure compatibility and searchability within a Document Management System(DMS). However, with ICR, this entire process is automated.

  1. Organisation’s Wide Range of Vendor Dealings

An increasing number of vendors are transitioning to digital receipts and invoices. However, not all vendors have made the switch yet. Businesses that collaborate with numerous suppliers often collect their paperwork and set it aside each month. They intend to enter the information manually at a later time. 

Unfortunately, they frequently find themselves unable to find the time to complete this task. This delay can lead to various issues, including accounting errors and misplacement of crucial documents, particularly in the event of an audit.

  1. Embrace the Routine Use of Scanners in an Organisation 

There are multiple advantages to scanning documents, but when they are saved as PDF or similar files, they typically lack searchability. Maximising the potential of DMS requires the capability to search through files and encounter specific keywords immediately. 

By employing online ICR or OCR technology, organisations streamline the process of finding exactly what they need. It makes it easier to access and retrieve information efficiently.

  1. Striving for Digitisation is the Goal 

The act of digitising paper documents offers organisations a range of benefits. It enables cataloguing, organising, scanning, and unrestricted movement of these documents. This transformation fosters heightened levels of intelligence and adaptability, particularly for specific organisations.

  1. Accessibility is a Valued Concern within Organisations

ICR enables visually impaired individuals to access data using necessary software, ensuring accessibility.

Key Takeaways 

ICR minimises errors, while editors validate results by comparing original documents with digitised values. AI aids this process with self-learning, ensuring accuracy, and granting search functions and access to original documents. ICR or data analytics offer valuable insights for informed decision-making and understanding consumer patterns, benefiting organisations in the long run.

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